A conference production house for academia
We produce only four or five academic conferences a year. For each one, we take on the full production, from the first brand idea to the final “look what we achieved together”, including the budget and the financial risk, so the chair can focus on the science.
In the reelPolimerTR 2026 closing video · Yıldız Technical University, Istanbul
Watch the reelYouTube · PolimerTR 2026 closing videoChairs and scientists including Prof. Dr. Oğuz Gülseren, Prof. Dr. Ali Çırpan and Prof. Dr. Meryem Beklioğlu.
The premise
An organizer follows a plan. A producer creates the plan. They choose the story, build the team, find the resources and make sure the premiere happens exactly as imagined.
For a university, a conference is more than an event. It's where the institution becomes visible, where its faculty step forward and where new partnerships begin.
We treat it that way.
On Stage & Behind the Scenes
The Chair shapes the science. The Producer brings it to life.
Productions
We take on only a few conferences a year and build long-term partnerships that often span multiple editions.
IPA 2027Jul 2027 · IstanbulComing next
PolimerTR XSep 2026 · IstanbulFull Production · The case →
NanoTR-20Aug 2026 · İzmirFull Production · The case →
TURSEV 2026Jun 2026 · AnkaraFull Production · The case →
METU Engineering Summer SchoolJun–Jul 2025 · Ankara
ICSLR 2024Nov 2024 · Antalya
IMPS 2024Oct 2024 · Eskişehir
Re-shaping Career PlanningJun 2024 · Ankara
DSEC VIIMay 2023 · Istanbul
Towards 2023 Grain HarvestMay 2023 · Ankara
Food Engineering CongressNov 2021 · Ankara
World Milling TechnologiesOct 2019 · Antalya
Wheat Diversity & Human HealthOct 2019 · Istanbul
Electrochemistry ConferenceSep 2019 · Istanbul
12th World Buffalo CongressSep 2019 · Istanbul
Int. Conference on GoatSep 2016 · Antalya
Global Stone CongressOct 2014 · Antalya
8th Shallow Lakes ConferenceOct 2014 · Antalya
ECOSS 30Aug–Sep 2014 · Antalya
59th ICoMSTAug 2013 · İzmir
EuroFoodChem XVIIMay 2013 · Istanbul
AESOP 2012Jul 2012 · AnkaraWhat chairs say
Reviews from the people who shared the stage with us: the chairs.
“Working with Arber was an absolute pleasure. As a first-time conference chair, I felt supported every step of the way. From the welcome message to the closing remarks, every detail was thoughtfully planned and flawlessly delivered.”
Prof. Dr. Suna TimurCo-chair, NanoTR-20 (2026) · Ege University“After working with Arber, I know I can chair my next conference without the usual worries. What we agreed on at our very first meeting was exactly what was delivered.”
Prof. Dr. Hale BerberCongress Chair, PolimerTR X (2026) · Yıldız Technical University“Dr. Arber has earned my full trust on two occasions. I would recommend him without hesitation to anyone planning an outstanding scientific conference.”
Prof. Erik JeppesenAarhus University“When I work with Arber, I know the conference is in safe hands. From selecting the venue to managing the program and student volunteers, they know what it takes to make an event successful.”
Prof. Dr. Ali ÇırpanChair, PolimerTR IX (2024) · Middle East Technical University“Our main concern was identifying the most suitable speakers. Arber took care of everything else, bringing all the details together and making the whole process remarkably easy for us.”
Prof. Dr. H. Emrah ÜnalanChair, NanoTR-19 (2025) · Middle East Technical University“I chose to work with Arber because the team earned my trust at conferences where I was an invited speaker. I believe in their seriousness and ability to adapt to different academic organizers.”
Prof. Fabienne DumoulinChair, IPA 2027 · Acıbadem UniversityFull Production
We plan, produce and deliver every aspect of the conference, from A to Z. We also take on the financial and legal responsibility, including any loss. Your institution is the host; the production is ours.
A single conference is an event. A conference brand takes time. That's why every Full Production begins with an agreement covering at least three editions. It's a commitment on both sides.
The identity, the audience and the standard are set.
Participation, sponsorship and reach build on what worked.
The conference stands as a recognised brand for your institution.
Case studies
Prof. Dr. Oğuz Gülseren, Community Chair
“Over the past decade, we have overcome challenges and built a strong community. We could not have navigated unexpected events, from currency devaluations and a coup attempt to the COVID-19 pandemic, without Arber's experience and guidance.”
Prof. Dr. Oğuz GülserenCommunity Chair, NanoTR
Prof. Dr. Teoman Tinçer, Chair of the Polymer Science and Technology Association
| Year | Edition | Host | Participants |
|---|---|---|---|
| 2016 | VI. National | Hacettepe University, Ankara | 235 |
| 2018 | VII. | Eskişehir Osmangazi University · Prof. Dr. Vural Bütün | 511 |
| 2020 | — | Cancelled (COVID-19) | — |
| 2022 | VIII. | İnönü University, Malatya · Prof. Dr. Turgay Seçkin | 442 |
| 2024 | IX. | METU, Ankara · Prof. Dr. Ali Çırpan | 751 |
| 2026 | X. | Yıldız Technical University, Istanbul · Prof. Dr. Hale Berber | 732 |
Producer's note: every edition moves to a new host university. Together with the association, we help decide where and by whom the next edition is hosted.
“Over the last four editions, we went far beyond our original goals. Letting the Arbers, husband and wife, guide us on key decisions, including where and by whom the next edition would be hosted, was the key to this remarkable growth.”
Prof. Dr. Teoman TinçerChair, Polymer Science and Technology Association
Dr. Burak Derkuş, Chair of the Turkish Society of Extracellular Vesicles
“Throughout this journey, I have seen how an exciting idea can grow into something extraordinary—from an initial concept to a well-established international conference. My thanks go to the Arber family for making this journey possible.”
Dr. Burak DerkuşChair, Turkish Society of Extracellular VesiclesHow a production begins
The field, the history, the ambition.
We study your past data, your audience and your growth potential.
If we believe we can make it great, we commit.
We sign on for the long run.
From the first announcement to the final applause.
Our calendar has room for only four or five productions a year. Tell us about yours →
Start & Grow · For new conference partnerships
We produce only four or five conferences a year. But we don't want to leave conferences at the idea stage, or early in their journey, on their own.
We share our production model, tested at more than a hundred international conferences: we show you how, and when needed, we do it for you or on your behalf.
Today, the success of a university or an academic is measured not only by scientific work but also by visibility and the collaborations it builds.
An academic conference is where an institution shows itself, where its academics step forward and where new relationships begin.
A conference that starts right can, over the years, become one of the strongest brands for both you and your institution.
A conference succeeds as much through the mistakes it avoids as through the right decisions made at the right time. When and how to make the call for papers, how to design peer review, how the programme should flow, how to convince a sponsor.
Over more than 25 years we have made these decisions hundreds of times and turned them into a production model.
You make the conference; the method, experience and assurance come from us.
The decisions are yours; the production team that makes them happen is ours.
Optional, for Start and Grow
In many cases, collecting conference revenue and making payments has to be done through a company. If you wish, we handle collections, payments, and tax and legal obligations on your behalf. You keep control of the budget; we only carry out the transactions.
We carry both the production and the risk.
Whichever model you start with, you move forward with a team that knows your conference. Conferences that show their potential are invited to Full Production for their next edition. What is Full Production?
One chair, many conferences
Some partnerships start with one conference and grow into a series. A chair who works with us once often comes back with the next conference, and the one after that.
Middle East Technical University · three events in three years
“Three events, three memorable experiences. I wish I had met him earlier.”
Prof. Dr. Y. Eren Kalay
A decade of international conferences in Antalya
“Since 2013, I have hosted and chaired many international events with Arber, small and large. Each one was better than the one before.”
Prof. Dr. Meryem BeklioğluHow do we start?
No forms, no price lists. Just a conversation.
Our Story
Arber Conference Producer was founded in 2003 by Dr. Esat Arber. His experience was shaped in two different arenas: on the ground, producing international academic conferences, and in academia, where he pursued doctoral research in conference management. This is how Arber came to be, in his own words.
“I started out in tourism as a tour leader. Honestly, it was the most affordable way to explore the world around me. I didn't realise it at the time, but I was learning how to look after people travelling far from home.”
“During my master's degree, the economic crisis of the early 2000s forced me to make some choices. I decided to build a career in the event industry. I began my PhD research on events while also organising conferences. Our international academic conferences soon began to attract attention. I believed we were doing something different: approaching conference organisation with a perspective that went beyond traditional event management.”
“After three years of organising conferences, I realised they needed a home of their own. I founded Arber, the company that has been producing them ever since.”
“Good work needs the right tools and consistent standards. When we couldn't find software on the market that met our needs, we built our own. That software became MeetingHand, now serving conference organisers around the world.”
“We decided to focus on long-term partnerships around academic conferences: the kind that grow, edition after edition, into some of the strongest academic conference brands in Türkiye.”
“The pandemic brought conferences to a halt and gave us time to reflect on twenty years of experience. We looked closely at everything a conference chair has to take on and developed sustainable production models that assume those responsibilities. That was when Arber was reborn as a conference producer.”
Today, Arber produces only four or five conferences a year. We focus on long-term academic conference partnerships and international conferences for the institutions we work with. We are a boutique conference production house. Behind every production is a dedicated team working with a proven method refined over more than 25 years.
Our Journey
The Cast Behind the Scenes
With gratitude to the chairs, organising committees, speakers and participants who have been part of more than a hundred international conferences.
“Share your experience through sustainable models. Sooner or later, it comes back to you.”
Before We Meet
We follow a method tested at more than a hundred international conferences. Every production goes through eight stages, from building the conference identity and financial plan to on-site management and closing. Each stage has its own roadmap and checklist. We've shared part of our method publicly: Read our conference planning checklist.
Yes. Alongside academic conferences, we also organise conferences for the worlds of careers, education and business.
We do consider medical conferences, but only when the project meets our ethical and business standards. We believe conference budgets and sponsorships should be handled transparently and responsibly.
We are happy to work on medical conferences that share these principles.
Yes. We are a commercial company, but we also care about the purpose of each conference and its value to society. We sometimes support projects that we believe are important for society, especially for young people, free of charge.
Every conference has different needs and goals. We first listen to you and learn about your project, then prepare a clear proposal tailored to your needs.
We can handle registration fee collections and payments on your behalf.
Yes. We invite conferences that show strong potential to move to our Conference Production model for their next edition.
Let's Talk
No forms, no price lists. Just a conversation. We'll listen, learn about your conference and explore how we can bring it to life.
Tell us about your conference. We'll get back to you within two working days to arrange a meeting.
Büyükesat Mah. Koza Cad. 153/8, GOP
06700 Çankaya, Ankara, Türkiye
Attending one of our conferences? Please use the contact details on that conference's website.
Dr. Esat Arber